Frequently Asked Questions

What are Expense Categories?

FreshBooks makes it easy to keep track of your spending with Expenses with categories to organize them. 

The categories available in FreshBooks are the ones commonly found on tax forms for claiming your business Expenses. FreshBooks also makes it easy for you to create your own custom Subcategories if a specific one isn't available. 

 

Default Categories

FreshBooks comes with a set of tax-friendly categories and subcategories right from the start. See here for the full list. 

 

Creating Your Own Custom Subcategory

  1. While editing an Expense, click on the Choose a category and enter the custom subcategory you want
  2. Click on the + Create (Subcategory name) button

    New_Subcategory

  3. You can edit the name and choose a parent category to put it under

    New_Subcategory_Name

  4. Click Done to finish
  5. It will now appear on the drop-down list as an option. You can click edit next to it if you want to update it again after it's already been created. 

    Choose_Subcategory

 

Full List – Default Categories and Subcategories

The set of default categories and subcategories that make organizing your receipts for tax-time easy.

  • Advertising
  • Car & Truck Expenses
    • Gas
    • Mileage
    • Repairs
    • Vehicle Insurance
    • Vehicle Licensing
  • Contractors
  • Education and Training
  • Employee Benefits
    • Accident Insurance
    • Health Insurance
    • Life Insurance
  • Meals & Entertainment
    • Entertainment
    • Restaurants/Dining
  • Office Expenses & Postage
    • Hardware
    • Office Supplies
    • Packaging
    • Postage
    • Printing
    • Shipping & Couriers
    • Software
    • Stationery
  • Other Expenses
    • Bank Fees
    • Business Insurance
    • Commissions
    • Depreciation
    • Interest - Mortgage
    • Interest - Other
    • Online Services
    • Reference Materials
    • Repairs & Maintenance
    • Subscriptions/Dues/Memberships
    • Taxes & Licenses
    • Wages
  • Personal
  • Professional Services
    • Accounting
    • Legal Fees
  • Rent or Lease
    • Equipment
    • Machinery
    • Office Space
    • Vehicles
  • Supplies
  • Travel
    • Airfare
    • Hotel/Lodging/Accommodation
    • Taxi & Parking
  • Utilities
    • Gas & Electrical
    • Phone