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      How do I get started after migrating from FreshBooks Classic?

      If you've recently migrated to the all-new FreshBooks from FreshBooks Classic, the new FreshBooks has been rebuilt from the ground up, with over 250 new features to help you run your business more smoothly. Below is more information on how to get settled in, what's been improved and what’s newly built.

       

       

      Get Started after Migration

      Download the Mobile App

      The new FreshBooks has an entirely new mobile app - you can download it for iOS and Android here. Learn about mobile-specific features like Mileage Tracking here.

       

      Reconnect Apps & Integrations

      If you’ve been using apps and integrations to help run your business, you’ll need to reconnect to them again once you’ve moved to the all-new FreshBooks.

      If you were using the XML API, this will continue to work with some small modifications. You can also access your API URL and Authentication Token by clicking on the gear icon in the top left, then click on Apps & Integrations.

      Find the full list of available integrations here, and check out some of our featured integrations in detail here. For API help, reach out to api@freshbooks.com.

       

      Reconnect your Bank Accounts

      The all-new FreshBooks connects with several partners for automatic expense importing (as well as Bank Reconciliation). Depending on where your company is based, you can connect your bank and credit card accounts using Plaid, SaltEdge or Yodlee.

      To figure out which bank import partner you can use, start here and follow the specific links provided.

       

      Re-Invite your Team & Review Roles

      If you previously had an Accountant, Contractors, and/or Staff working with you on FreshBooks Classic, they will be asked to migrate over with you as well. You can also re-invite your Team Member if they have yet to migrate over. As a refresher, with the new roles in the all-new FreshBooks:

      • All Staff with permission to create Invoices will be assigned as Managers, otherwise the rest will be assigned as Employees instead
      • You can now invite up to 10 Accountants
      • A new Admin role allows you to promote any Team Member to have similar permissions as you (ideal for business partners, secondary administrators and more)

      Check out these additional resources on Team Members to learn more:

       

      Set Up Emails & Templates

      Any custom emails you had set up in Classic will need to be re-customized. You can use the new Emails & Templates section here to customize your emails with Placeholders (also known as Dynamic Variables).
       


      What’s Not Available in the all-new FreshBooks

      As a reminder, to see what’s not available, view the full detailed list here.

       



      Explore the all-new FreshBooks

      Browse through what’s still around and what’s new in the all-new FreshBooks by clicking anywhere below, or continue reading (follows the order of the all-new FreshBooks navigation).

       

      Account

      Instead of using a unique subdomain link to log into your account, login at my.freshbooks.com with your email and password.

      Once logged in, note that your account’s navigation is now on the left side (instead of on top like FreshBooks Classic). Some sections will reveal sub-sections underneath (e.g., Invoices has Retainers underneath when you click on it).
       

      Settings

      Instead of FreshBooks Classic’s My Account and Settings tabs, you can manage your account-wide and business-wide settings in the gear icon in the top left corner:

      • Notification Bell (New! 🎉) - Stay up to date with activity in your account with in-app notifications for most events like paid invoices, overdue invoices, and project activity
      • Keyboard Shortcuts (New! 🎉) - Quickly navigate through your account with keyboard shortcuts
      • Multiple Businesses (New! 🎉) - Create multiple businesses under the same login credentials and easily switch between them without logging out
         

      Settings for Your Business

      • Company Profile - Update your company profile as needed
      • Items & Services - Manage all of your Items and Services in one central place
      • Apps & Integrations - Manage your connected Apps & Integrations or browse through our list of apps
      • Accept Online Payments - Connect and manage your WePay and Stripe accounts
      • Bank Connections - Manage your connected bank accounts
      • Billing and Upgrade - View your Receipts (New! 🎉) and your subscription, as well as update your payment details if needed
      • Emails & Templates - Manage your email templates, signature and notifications for your clients and yourself

       

      Personal Settings

      • My Profile - Update your profile picture, email, password as needed
      • Recommend FreshBooks - Refer FreshBooks to others

       

      Dashboard

      Similar to the Home tab in FreshBooks Classic, see snapshots of your business’ finances with graphs to track outstanding invoices, revenue, expenses and unbilled time to name a few. You can also do the below on your Dashboard:

      • Invite - Quickly invite Team Members
      • Create New… - Quickly create new things like Clients, Invoices and more=
      • Read for more details on each of our Dashboard graphs here
         

      Clients & Client Experience

      Similar to the People tab in FreshBooks Classic, except Team Members are now found in a separate section in the all-new FreshBooks. In the Clients section, you can:

      Invoices

      Similar to FreshBooks Classic’s Invoices tab, you can see both Invoices and Recurring Templates (also known as Recurring Profiles in Classic), as well as a separate sub-section for Retainers:

      Invoices

      • Due Dates (New! 🎉) - This new Due Date field lets your Clients know the date to pay Invoices by, otherwise unpaid Invoices will go into Overdue status
      • Invoice History (New! 🎉) - Track any activity on your Invoices and send messages to your Clients by clicking on the history banner at the top of any Invoice (previously called the autobiography in Classic)
      • Late Payment Reminders - Reminder emails are sent once the Invoice’s Due Date has passed, and only to the primary Contact on file
      • Late Payment Fees - The new FreshBooks only charges Late Payment Fees once per Invoice when enabled
      • Logos & Templates - Customize the look of your templates, upload different logos and switch between two different templates anytime
      • Mailform - If you’re looking to send by Snail Mail, use the Mailform integration
      • Shareable Link (New! 🎉) - Share invoices with a link anytime

      Learn more about other Invoice features here.

       

      Recurring Template Invoices

      Recurring Templates are nested inside the Invoices section as a sub-tab.

      • Add Unbilled Time & Expenses - Automatically bill for future unbilled time and unbilled expenses
        Set Custom Frequency (New! 🎉) - Choose from generating invoices Weekly, Monthly, Yearly or Custom

       

      Retainers

      (New! 🎉) Retainers are similar to Recurring Templates (known as Recurring Profiles in FreshBooks Classic) but with specific differences:

      • Set a budget with your Client and reserve a block of time for time tracked on a recurring basis
      • If you track any hours beyond the budget, those time entries are automatically flagged as excess hours, which you can then bill onto a one-off invoice (and at a different Rate too)
      • Learn more about Retainers here

      Payments

      Similar to FreshBooks Classic, manage all your payments in one place, as well as create Checkout Links, or log Other Income Entries. In the Payments section, you can:

      • Accept Bank Transfers - Canadian and US businesses can enable accept ACH Bank Transfers on Invoices with WePay or Stripe
      • Advance Payments (New! 🎉) - Formerly known as Virtual Terminal in FreshBooks Classic, Advanced Payments allows you to save your Clients’ credit card details, proactively charge with the details on file, and set up Recurring Payments automatically via Subscriptions
      • Other Income (New! 🎉) - Log non-Invoice income like online sales, rent and more as Other Income entries
      • Partial Payments - You can choose to accept Partial Payments on a per-invoice basis with WePay or Stripe
      • Payment Schedules (New! 🎉) - Set a schedule for your clients to pay in installments by specific dates (up to 12 payments) on a per-invoice basis

       

      Checkout Links

      (New! 🎉) Collect payments on fixed priced items and services with a link that can be shared online. View all payments in the Checkout Links Payments tab inside the Payments section too.

      Expenses

      Similar to FreshBooks Classic, your Expenses and Recurring Expenses are separated in sub-tabs for you to review as needed. In the Expenses section, you’re able to do:

      • Bank Connections (New! 🎉) - Also known as Bank Import, connect to your bank account to have expenses imported automatically from one of our three bank import partners (depending on your country)
      • Costs of Goods Sold (COGS) - Marking an individual Expense or Expense Category as as COGS moving forward is now done on the Expense itself instead of the Profit & Loss Report in Classic
      • Duplicates - See potential duplicates flagged as a banner above your list of Expenses, as well as on individual Expenses
      • Expense Markup (New! 🎉) - When rebilling an expense to a Client, you can specify the percentage of the Grand Total you’d like to markup for the Client
      • Multi-currency Expenses (New! 🎉) - Each expense can be assigned its own currency

      Estimates & Proposals

      Just like in FreshBooks Classic, Estimates are similar in the all-new FreshBooks. For Plus or Premium plans, Proposals (New! 🎉) are similar to Estimates, but allow you to provide a richer experience with these features:

      • Sections & Rich Text Formatting - Add sections before and after the line items, as well as upload images, and format your text with bold, italics, bulleted lists and more
      • Attachments - Attach files like PDFs, spreadsheets and more
      • eSignatures - Require your Clients to sign before accepting your Proposal

       

      Time Tracking

      Similar to Classic, you can track your time and review time. Projects have been moved to a separate section in the all-new FreshBooks. With Time Tracking, you’re able to toggle between the track and review tabs at the top of the page:

      Track Time

      • Services Management - Previously called Tasks in FreshBooks Classic, you can manage all your Services in your Settings separately
      • Tracking Format (New! 🎉) - Choose to track time by duration or by start and end time:
      • Views - Log your time on either the Day, Week, or Month view
      • Timer - Track your time and leave it running in the background until you stop it, or resume a Timer from any of your logged entries
      • Generate Invoice - Quickly generate an invoice for your tracked time and expenses

       

      Review Time

      Review all time tracked by you and your Team Members in the review tab here. You’re also able to:

      • Edit Team Members’ time entries
      • Search for specific Time Entries

       

      Projects

      Similar to Classic, in each Project, you can see all associated Time Entries, Invoices and Expenses assigned to it:

      • Archive Projects - When you’ve completed a project, archive it to put it in a read-only state (and no new time can be tracked towards it)
      • Billing Methods - Choose which method to bill your Project by
      • Discuss (New! 🎉) - This tab on each Project allows you to collaborate with your team and client by sharing files and comments
      • Hourly Budget & End Date - Specify a budget if needed, and a due date for the Project - this will help you track all hours logged by you and your team, and see how many days are left

       

      My Team

      Rather than have all of your team be Staff members in Classic, several new roles and improvements have been added to the all-new FreshBooks, to make it easier to collaborate. These are the new roles: 

      • Business Owner - This is the primary administrator of the account
      • Admin (New! 🎉) - This is essentially a secondary administrator but they do not have full access like the Business Owner does
      • Manager (New! 🎉) - Similar to the Admin role above, except they do not see financial information or any Team Member's time or expense entries
      • Employee - Similar to the Staff role in FreshBooks Classic, they can track time and expenses for all Clients
      • Contractor - Similar to the Contractor role in FreshBooks Classic, they also get their own account and all time entries they track will appear in the Business Owner’s account
      • Accountant - Like in FreshBooks Classic, they can access your reports, but they can also add/edit Expenses, make Journal Entries, add accounts in the Chart of Accounts, and more

       

      For full details on each of these roles and what they can or can’t do, check out these resources:

       

      Reports

      (New! 🎉) The Reports you know and use regularly in Classic are still in the new FreshBooks, but are now all on one page and with new looks:

      • Favourite Reports - Click on the star icon over up to 4 reports so you can quickly access them at the top of your Reports section
      • Fiscal Year End - Set your Fiscal Year End in your Company Profile to unlock additional filters in your reports

      Accounting

      We’ve expanded our functionality to offer double-entry accounting (available on our Plus or Premium plans) with new reports and features like:

      • Chart of Accounts - See your Chart of Accounts, and have your Accountant add custom accounts as needed
      • General Ledger Report - Drill down into each account in your General Ledger Report to see all activity recorded as transactions/Journal Entries
      • Trial Balance Report - Identify discrepancies in your account totals and ensure your accounts balance in the Trial Balance Report
      • Journal Entries - Invite your Accountant and they’ll be able to create Journal Entries as needed
      • Balance Sheet - Unlike Classic, the Balance Sheet in the all-new FreshBooks is automatically populated for you, and your Accountant can create Journal Entries to add any additional information to your Chart of Accounts, which in turn will reflect on the Balance Sheet
      • Bank Reconciliation - Connect your bank and credit card account(s) via Bank Connections, and use Bank Rec to match transactions from your bank statement to entries in FreshBooks, ensuring your books accurately represent your bank accounts and that all your funds are accounted for
         

      Need Help?

      We want to ensure you have a smooth experience moving over to the all-new FreshBooks. Check out our webinars if you want a guided demo here, or watch recorded webinars here. If you’re experiencing any issues or you have further questions, please reach out directly at:

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