How does the Wagepoint app work?

FreshBooks has partnered with Wagepoint to offer payroll solutions for Canadian-based small business owners. The Wagepoint app is a separate paid app that integrates with FreshBooks to automatically create transactions in your FreshBooks account’s Chart of Accounts after each payroll run.

 

The Wagepoint app is available for businesses based in Canada and can be set up by the business owner only. If you're looking for FreshBooks Payroll powered by Gusto for US businesses, review What is FreshBooks Payroll? instead.

 

• Set Up Wagepoint
• Export Transactions Into FreshBooks
• FAQs

 

Set Up Wagepoint

Connect the Wagepoint app to your FreshBooks account with these steps:

1. Create a Wagepoint account, or log into your existing Wagepoint account
2. Select Add-ons from the left menu
   
3. In the list of Add-ons and Integrations, select FreshBooks
   
4. Select the Connect to FreshBooks button
   
5. Enter your FreshBooks login credentials if prompted to, and select the Allow button to authorize Wagepoint to access your FreshBooks account
6. In Wagepoint, if you have multiple businesses, choose the specific business that you’d like Wagepoint to connect to and select Connect
7. Once connected, in Wagepoint, complete your setup by selecting Go to Chart of Accounts under Chart of accounts mapping
   
8. In the Chart of Accounts sub-tab, select Yes to allow Wagepoint to create and assign recommended mappings, these can be updated afterwards
   
9. Review the default mappings created by Wagepoint, and either:
   1. Select Map next to any fields to finish setting up, then select Save
   2. Select View next to any fields to adjust any default mappings, then select Save
10. Under Payroll bank account, ensure an account from the Chart of Accounts is selected, then select Save
    
11. The status of the FreshBooks integration will update from Setup required to Connected once all mappings are complete
    
12. Next, select the Automatic Sync sub-tab and if needed, uncheck or check off the boxes next to each of the options for automatic sync, then select Save to finish the setup of your Wagepoint app to your FreshBooks account.
    

 

Export Transactions Into FreshBooks

If you’d like to manually export Wagepoint transactions into FreshBooks, you can use the below steps to export a payroll journal entry or a subscription invoice.

Payroll Journal Entry

Use the below steps to export a payroll journal entry from Wagepoint into FreshBooks as a journal entry:

1. In your Wagepoint account, select Add-ons from the left menu
2. Then select the FreshBooks app
3. In the FreshBooks app, select the Manual export sub-tab
4. Under Type of export, select Payroll journal entry
   
5. In the Select a pay group dropdown, select the specific pay group
6. Then in the Select a pay period dropdown, select the specific pay period
7. Next, select the Export button. The transaction will be created as a new journal entry in FreshBooks.

 

Subscription Invoice

Use the below steps to export a subscription invoice from Wagepoint into FreshBooks as an expense:

1. In your Wagepoint account, select Add-ons from the left menu
2. Then select the FreshBooks app
3. In the FreshBooks app, select the Manual export sub-tab
4. Under Type of export, select Subscription invoice
   
   
5. In the Select billing period dropdown, select a specific invoice
6. Next, select the Export button. The transaction will be created as a new expense in FreshBooks.

 

FAQs

What happens to my expenses if I have both the Wagepoint app connected and an active bank connection?

If you have the Wagepoint app integrated, your payroll runs are automatically imported as expenses. If you also have a bank account connected via Bank Connection / Bank Reconciliation that is also the same account you use for payroll runs, you will also view the same payroll runs automatically imported as expenses too.

To stop duplicate expenses from being created, it is recommended to delete the payroll-related expenses generated from your bank connection with the steps in How do I manage my expenses?. Your Wagepoint app will continue to create expenses every time you run payroll. The Wagepoint app's imported entries are more accurate for accounting and bookkeeping purposes.