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      How Do I Add, Edit or Delete Manual Transactions in Bank Reconciliation?

      Manage your Bank Reconciliation transactions by adding, editing, deleting, or undeleting transactions to help keep your books organized. This includes adding in missing transactions or fixing duplicates and mistakes whether you’re doing simple or complex reconciliation.

       

      Accounting features like Bank Reconciliation are available on trials as well as Plus, Premium and Select plans. We also recommend inviting an Accountant to help you learn more about Bank Reconciliation.

       

       

      Add Transactions

      To add a new transaction, use the below steps:

      1. Under Unreconciled Bank Transactions, click on the Add Bank Transaction button
        Add bank transaction button above list of transactions.
      2. For the Transaction Type, choose between Money In or Money Out
        Fields to fill out for a new bank transaction.
      3. Transaction Date is automatically set to present day, click on this to change it to a different date no earlier than the Reconciliation Start Date instead
      4. Next to Amount, specify the total of this transaction
      5. If needed, add notes in the Description field to give more details on the transaction, including any description from your bank statement
      6. Click on Add Another Transaction to add more transactions, or click on Review & Confirm
      7. Click Confirm to finish. These new transactions will appear under Unreconciled Bank Transactions along with creating any applicable FreshBooks entries for you to reconcile with.


      Notes:

      • Adding a Money Out transaction will automatically create a matching entry in the Expenses section
      • All manual transactions are labeled as Manually Added Transaction under the description, to help you differentiate between imported and manually added transactions.

       

      Edit Transactions

      To edit any transaction, use these steps:

      1. Under Unreconciled Bank Transactions, check off the box(es) next to the transaction(s) you want to edit
        Edit option in a dropdown above list of transactions with a transaction checked off.
      2. Click on the Bulk Actions button
      3. Select Edit
      4. Edit the transaction details as needed and click Save Changes to finish.


      Note: If you’re looking to change the Transaction Type to either Money In or Money Out, note the details of the transaction, delete it, and add it as a new transaction under the correct Transaction Type instead.

       

      Delete Transactions

      If you no longer need the transaction to reconcile with, you can delete it with the below steps:

      1. Under Unreconciled Bank Transactions, check off the box(es) next to the transaction(s) you want to delete
        Delete option in a dropdown above list of transactions with a transaction checked off.
      2. Click on the Bulk Actions button
      3. Select Delete and then click Confirm. This will also delete the corresponding FreshBooks Entry.

       

      See all deleted transactions by clicking on the deleted link at the bottom. From there you can click on any transaction and undelete it if you’d like to reconcile with it instead.

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