The General Ledger Report shows you the details of every transaction going in and out of your accounts on an accrual basis. These transactions are generated whenever you issue Invoices, track Expenses, accept Payments, and log Other Income to name a few.
This goes hand in hand with the Trial Balance report, helping you ensure that all your Categories and Parent Accounts balance. You can also use the General Ledger to match your bank statement (after adjusting date range filters).
The General Ledger Report can be accessed using these steps:
Click on the Reports section
Select General Ledger under Accounting Reports.
To adjust your view of the General Ledger Report, click on Filters under Settings. From there, you can change:
Reset all - Click on this link to restore the filters back to the default settings
Date Range - Choose from This Month, This Year, Last Year, This Quarter, Last Quarter, or Custom to enter a specific date range (or if you’ve changed your Fiscal Year End date, choose from the extra options)
Currency - Toggle between multiple currencies, only one currency can be viewed at a time
Limit To - Choose All Accounts, or select a specific account
If your General Ledger has more than 5000 lines, you'll see the option to Change the filters to reduce the data set, or to Export full Report for Excel instead.
Clicking More Actions in the top right will give you the option to Export for Excel, or Print your Report.
Account Types
The Accounts displayed are organized in the following order:
Asset
Liability
Equity
Income
Expense
For each account, a list of transactions are displayed which make up the account’s net movement. Each transaction has at least two corresponding entries within at leasttwo accounts.
Click on any transaction’s Account Type (highlighted in blue) to drill in and find more details on the transaction.
FAQs
What are Journal Entry transactions on the General Ledger Report?
Journal Entries (previously known as Adjustments) are Journal Entries have been created manually by your Accountant or by you through Advanced Accounting.
You can run a Journal Entry Report to see all manually created Journal Entries, or you can use the below steps to filter the General Ledger Report to show all your Journal Entries in any given time period:
Click on the Reports section
Select General Ledger under Accounting Reports
Adjust the filters as needed for the Date Range, Currency and/or Accounts you want to see, then click Apply
Search for any transaction with the keyword Journal Entry - these are your manually created Journal Entries
To filter even further, click on the More Actions button and select Export to Excel
In your spreadsheet app, you can sort by Transaction Type and filter to Journal Entry transactions only. The filtered spreadsheet will now show only manually created Journal Entries with the Debit and Credit amounts for each transaction.
