Frequently Asked Questions

What is the General Ledger Report?

The General Ledger Report shows you the details of every transaction going in and out of your accounts. These transactions are generated whenever you issue Invoices, track Expenses, accept Payments, and log Other Income to name a few.

This goes hand in hand with the Trial Balance report, helping you ensure that all your Categories and Parent Accounts balance. You can also use the General Ledger to match your bank statement (after adjusting date range filters).

Note: Approachable Accounting reports like the Chart of Accounts are available on the Plus and Premium plans only.

Access the General Ledger Report

The General Ledger Report can be accessed using these steps:

  1. Click on the Dashboard section
  2. Select General Ledger.

There are a few things you're able to change when running the General Ledger Report. Click on the drop down next to the title of the report, and you'll see some filters:
General Ledger report with sample data.

  • Date Range - Within the dropdown, choose one of the preset ranges (This Month, This Year, Last Year, This Quarter or Last Quarter) or choose a Custom date range instead
  • Currency - Choose between individual currencies
  • Limit To - Use this to filter to All Accounts, or to a specific one only

Clicking More Actions in the top right will give you the option to Export your Report to Excel, or Print your Report. The Send button allows you to send the report to your accountant, or anyone else that needs to view it.

Account Types

The Accounts displayed are organized in the following order:

  1. Assets
  2. Liabilities
  3. Sales
  4. Expenses

For each account, a list of transactions are displayed which make up the account’s balance. Each transaction has two corresponding entries within two accounts.

Click on any transaction’s Account Type (highlighted in blue) to drill in to find more details on the transaction.


Where can I reconcile my accounts or do bank reconciliation?

FreshBooks is working closely with a team of accountants to expand our accounting-based feature set. Approachable accounting features like bank reconciliation is currently under development, and we hope to release this in the very near future.

Keep an eye out on our 2018 Updates page here.

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